Secretarial

Licensed Company Secretarial Retainers

Backed by 16+ Years of Listed Entity & Corporate Governance Expertise

Protect your Malaysian Sdn Bhd from SSM late filing compounds, compliance oversights, and boardroom deadlocks. Partner with a team backed by 125+ certified training hours from MAICSA, MIA, CTIM, and SSM COMTRAC.
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Top-Rated Corporate Services Provider in Malaysia (4.9/5.0 Stars with 119+ Verified Google Reviews across Penang & Beyond)
Best-in-Class Professional Service with Reasonable & Transparent Fees—Zero Hidden Charges. Includes 1-to-1 coaching with a licensed company secretary virtually or physically, Official Registered Office address for legal documents management, and digital MBRS financial statement compliance.
24-Hour Same-Day Reply & Fast-Turnaround Document Preparation. Direct access to certified practitioners—no uncertified junior clerks acting as barriers.
Trusted National Authority

Why Malaysian Founders Choose Zepheus Secretarial
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Pricing Transparency

100% Transparent & Fair Value: Complete fee clarity upfront with zero hidden charges and no surprise billings for routine compliance.
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Google Review Reputation

4.9-Star Top-Rated Brand with 119+ verified Google reviews, recognized across Penang and nationwide for trusted advisory.
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Continuous Professional Development

125+ Verified Training Hours / CPE Points across 20+ professional certificates from MAICSA, MIA, CTIM, and SSM COMTRAC.
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Industry Background

16+ Years of Practical Expertise, including Big 4 secretarial affiliate experience (Boardroom Corporate Services KL) managing listed corporations.
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Client Portfolio Scale

Appointed Company Secretary for 1,000+ local Sdn Bhd companies and corporate groups.
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Capital Markets Mastery

Hands-on execution of corporate exercises, AGM/EGM minutes, and Bursa Malaysia compliance (Main, ACE, and LEAP Markets).
Strategic Comparison

Zepheus Secretarial Team vs. Traditional Firms

Governance Dimension

Zepheus Secretarial Team

Traditional CoSec Firms / General Clerks

Fee Structure & Integrity

Reasonable & 100% Transparent Fees: Clear upfront quotations with no hidden charges or unexpected surprise invoices.

Low base teaser fees coupled with hidden charges for basic scanning, letters, or calls.

Response Speed & Turnaround

24-Hour Same-Day Reply & Short Turnaround: Rapid document drafting, fast board circulars, and instant digital approvals.

Slow response (3–7 working days via manual postal mail or unmonitored inboxes).

Direct Practitioner Access

1-to-1 Coaching Virtually or Physically: Consult directly with a licensed company secretary for key boardroom decisions.

Filtered through junior, uncertified clerks who lack compliance authority.

Continuous Legal Mastery

Backed by 125+ MAICSA, MIA, CTIM & SSM Hours: Continuous updates on the Companies Act 2016 and beneficial ownership rules.

Infrequent training; outdated legal templates and high risk of statutory compounds.

Digital SSM Submissions of Annual return and Unaudited/Audited Report

Digital MBRS Format Compliance: Financial statements structured and lodged accurately via the Malaysian Business Reporting System

Manual Conversion or outdated filing formats prone to SSM rejection.

Switching & Compliance Check

100% Handled in 3–5 Days with Full Review: We retrieve all statutory books and run a complete health check on past records.

Founders must handle awkward resignations and collect heavy physical files themselves.

Core Secretarial & Governance Scope Modules

Corporate Secretarial Retainer (Statutory Maintenance & Lodgments)

  • Provision of a licensed Named Company Secretary under Section 241 of the Companies Act 2016.
  • 1-to-1 advisory and coaching with a licensed company secretary virtually or physically.
  • Official Registered Office hosting for statutory records and official legal documents management.
  • Preparation and digital filing of annual SSM Annual Returns and Financial Statements in MBRS format.
  • Maintenance and custody of statutory registers (Members, Directors, Debentures, Charges, and Beneficial Ownership).
  • Drafting routine Directors' Written Resolutions (DWR) for standard administrative authorizations.

Share Capital & Corporate Restructuring

  • New ordinary and preference share allotments (Fundraising or private placement)
  • Share transfers, stamping submissions to the LHDN Stamp Office
  • Share subdivision, and capital reduction exercises.
  • Drafting and customizing the Company Constitution to local business requirements.

Shareholder Dispute Advisory & Governance Conflict Resolution

  • Acting as a professional, neutral mediator in shareholder disputes to resolve conflicts amicably.
  • Structuring dispute resolution frameworks and board voting procedures tailored to Malaysian business practice.
  • Drafting robust Shareholders' Agreements (SHA) with clear transfer restrictions and management rights.

Switch Company Secretary (Frictionless 3-Day Transfer & Health Check)

  • Seamless secretarial transfer completed with zero operational downtime.
  • Comprehensive secretarial compliance review to identify and rectify past statutory non-compliance.
  • Formal liaison with your outgoing secretary to retrieve master registers, minute books, and other statutory records.
  • Drafting board resignation/appointment resolutions and lodging Section 58 with SSM.

Company Winding Up & Solvent Strike-Off (Exit Solutions)

  • Members' Voluntary Winding Up (MVL): End-to-end formal liquidation for solvent companies, appointment of liquidators, gazette notifications, and asset distributions to shareholders.
  • Company Strike-Off (Section 550): Fast-track closure for dormant or inactive entities, ensuring full tax clearance from LHDN, resolving outstanding assets/liabilities, and obtaining official SSM deregistration.
  • Tax & Creditor Clearances: Direct coordination with LHDN, Customs, and creditors to secure statutory closure clearances.

Frequently Asked Questions

Clear answers to common questions about incorporating and running your Malaysian business digitally with Zepheus.
How do I communicate with the Zepheus Secretarial Team if I have urgent daily questions?
You are assigned a dedicated WhatsApp group connecting you directly with your licensed company secretary and compliance specialists. We maintain a strict 24-hour same-day response policy, along with direct phone calls, email, and virtual or in-person 1-to-1 consultations.
Can I sign company secretarial documents and board resolutions on my phone?
Yes. We use secure digital signature workflows so you and your co-directors can review and legally sign board resolutions, AGM minutes, and statutory papers anywhere without physical printing or postage.
What happens if our past company secretary made mistakes or left our SSM records incomplete?
During our 3-day switching onboarding, we conduct a full compliance health check on all retrieved records. If there are missing registers or outdated filings, we reconstruct the paperwork and update SSM directly to bring your company back into clean legal standing.
Can you help appeal and reduce SSM compound fines if we missed filing deadlines before?
Yes. If your company or directors were hit with late filing penalties, our team prepares formal appeal letters and liaises with SSM officers to reduce compound fees by up to 80% to 95%, depending on the case facts and current SSM policy.
When do business partners really need a customized Company Constitution or Shareholders' Agreement?
As soon as a business has more than one founder or takes in an investor. It establishes clear exit terms, rules for selling shares, decision-making powers, and safeguards against future boardroom disagreements.
Do I need to visit bank branches myself to open a corporate bank account or update signers?
By engaging Zepheus, you get our exclusive value-added service where we coordinate doorstep service directly with bankers and financial service partners. Bankers come to your office or our meeting rooms to witness signatures, saving you the hassle of queuing at branches.
How do you help when business partners or shareholders have a major disagreement?
We act as an objective, professional mediator to facilitate communication between disputing partners. We review your company constitution, share structure, and statutory rights to propose practical resolution pathways, helping founders reach an amicable agreement without entering expensive court litigation.
How does Zepheus help if I want to purchase an existing or ready-made shelf company?
Buying an existing shelf company carries hidden risks like undisclosed debts, tax liabilities, or compliance gaps. Zepheus conducts thorough screening analysis and corporate risk management checks—verifying SSM status, checking CTOS/CCRIS records, and ensuring clean statutory history—so you never buy the wrong company.
How do we add a new investor or transfer company shares to a new partner?
You agree on the commercial terms, and our secretarial team handles the entire execution: preparing board approval resolutions, drafting share transfer instruments, managing LHDN stamping, issuing new share certificates, and updating SSM records.
How do you bill for extra secretarial tasks outside the standard monthly retainer?
We operate on total transparency. Your routine monthly retainer covers ongoing compliance, registered office hosting, and annual MBRS filings. For any non-routine work (such as share transfers, adding directors, or constitution amendments), we always explain the scope, provide an itemized quote, and get your explicit consent before proceeding. You will never receive unexpected or unauthorized charges.
Proactive Statutory Care

Never Worry About SSM Deadlines or Compound Penalties Again.

Stop settling for passive clerks who only file when reminded. Partner with dedicated secretarial advisors who actively monitor your Annual Returns, BO registers, board minutes, and regulatory filings.
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Licensed corporate secretarial, cloud accounting, and cross-border advisory firm. We empower Malaysian enterprises and foreign investors with high-standard statutory compliance, transparent fees, and guaranteed 24-hour response.

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