LHDN e-Invoicing Compliance

Get Your Business 100% LHDN e-Invoicing Ready

Powered by Xero

Transition your billing engine to Xero for automated e-invoice generation, real-time IRN validation codes, AI-driven itemized line extraction, self-billed supplier management, and dedicated human remote support.
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Why Choose Us

Licensed Accounting Firm vs. Independent App Retailers

Independent app retailers and IT software resellers only sell software licenses and configure basic button features. They lack statutory tax knowledge, LHDN compliance expertise, and accounting oversight—leaving your business exposed to severe tax penalties, rejected deductions, and improper audit trails.
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Professional Accounting Support

Backed by a team of accounting professionals, we don't just set up your software—we structure your Chart of Accounts (COA) to align with LHDN rules, maximizing allowable tax deductions and ensuring full statutory compliance.
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Direct Human Remote Support During Working Hours

Never get stuck in an endless loop with AI chatbots, generic automated hotlines, or self-help forums. Our in-house accounting team provides direct, remote assistance (via WhatsApp, phone, or screen-share) during business hours (Mon–Fri, 9:00 AM – 6:00 PM) to resolve systemic or submission errors instantly.
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True Statutory Safeguard (Beyond Basic IT Support)

Software retailers fix technical glitches, but they cannot advise on tax laws, SST mapping, or self-billed e-invoicing rules. Zepheus ensures every transaction is legally compliant under Malaysian tax regulations.
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Pre-Implementation Data & TIN Audit

Software resellers push messy, unverified data into live systems. We perform a thorough audit of your customer and supplier databases, verifying Tax Identification Numbers (TIN), SSM registration numbers, and SST codes before live API transmission.
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AI-Powered Itemized Line Extraction

We implement advanced AI document parsing that automatically extracts itemized line details, quantities, unit prices, and line-by-line tax codes from multi-page supplier bills—eliminating manual entry errors.
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Year-End Tax & Audit Alignment

Because we understand year-end tax filings, we set up your Xero e-invoicing workflow so that your ledgers, digital audit trails, and source documents seamlessly link for smooth annual tax submissions.
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Complete Staff Compliance SOP & Workflow Training

We train your internal team not just on software navigation, but on handling complex compliance workflows—including validation rejections, credit notes, debit notes, and cancellation rules.
Strategic Advantage

Zepheus Accounting Firm vs. Independent App Retailers

Comparison Criteria

Zepheus Corporate Services (Professional Firm)

Independent App Retailers / IT Resellers

Primary Focus

Full Statutory Compliance & Tax Optimization

Software License Sales & Technical IT Setup

Support Model

Direct Human Remote Support (Mon–Fri, 9am–6pm)

AI Chatbots, Automated Helpdesks & Self-Help Docs

Tax & Statutory Knowledge

Team of Licensed Accounting & Secretarial Professionals

IT Software Technicians (Zero Tax Background)

Chart of Accounts Setup

Structured to Align with LHDN Rules & Maximize Tax Deductions

Standard Generic Template Setup

Document Extraction Depth

AI Itemized Line Extraction (SKUs, quantities, line-by-line tax)

Basic header-level totals only

Data & TIN Verification

Pre-audits TINs, SSM IDs & SST codes to prevent errors

Imports raw client data without verification

Year-End Filing Readiness

Ensures e-invoicing logs tie into annual tax & audit filings

No involvement in year-end tax returns or audits

SOP & Workflow Guidance

Provides legal compliance SOPs (Credit/Debit notes, Self-billed)

Basic software menu navigation walkthrough
The Technology Engine

Why Choose Xero

1

Native LHDN MyInvois API Bridge

Automatically validates buyer Tax Identification Numbers (TIN) and generates official Invoice Registration Numbers (IRNs) directly within your sales billing workflow.

2

Automated QR Code & Clearance Integration

Embedded digital QR codes and LHDN validation stamps are attached automatically to PDF e-invoices sent to corporate clients.

3

Self-Billed e-Invoicing Capability & Supplier Rules

Fully automated self-billed workflows for import of services, foreign supplier payments, commission payouts, and dividend distributions—including supplier rule configurations applicable for Micro SMEs and growing businesses alike.

4

Error-Free Consolidation Workflows

Consolidate B2C retail sales, e-commerce orders, and POS transactions into monthly summary e-invoices compliant with LHDN guidelines.

5

Zero Paper Clutter with Cloud Archiving

Compliantly store 7 years of validated digital e-invoices in Xero's secure cloud vault, ready for digital audit sampling.
Our Package

First-Timer Startup Onboarding Package
One-Time Implementation Fee

RM 850 – RM 1,200
Get Package
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Monthly Software & Platform Fee

RM 588 – RM 1,188 / month

Annual Sales Target

Mandatory for Exceeding RM3,000,000 / Year (Or Voluntary Adoption for Micro SMEs)

LHDN Compliance Status

Full Mandatory Compliance & Audit Support

Dedicated Customer Support

Live Human Remote Support During Working Hours (Mon–Fri, 9am–6pm) (No AI chatbots, no automated call loops, and no forced self-resolution)

Professional Accounting Support

Full Compliance Support by Senior Accounting Team

LHDN MyInvois Linkage

Native API Direct Connection Included

Self-Billed e-Invoicing & Supplier Rules

Included (Configured for foreign suppliers, agent commissions, and Micro SME vendors)

TIN & Contact Database Audit

Up to 100–300 Contacts Pre-Audited & Verified

Custom Branded Invoice Design

Custom Branded Invoice & Automated QR Template Setup

Staff Training & Compliance SOP

1–2 Hours Customized Staff Onboarding & SOP Walkthrough

Data Capture Engine

Standard Header-Level Capture Included
(Automated AI Line Extraction subject to additional cost of RM2 per invoice. Highly recommended for businesses with more than 10 transactions per month to save time and eliminate manual data entry errors).

Top 10 FAQ: LHDN e-Invoicing & Setup
What actually happens during the e-invoicing setup process?
Getting your business ready involves 4 simple steps:
  1. Updating Contact Lists: Cleaning up your customer and supplier records so Tax Identification Numbers (TINs) are ready.

  2. Tax Code Mapping: Setting up your product and service lines so LHDN recognizes what you sell.

  3. Linking Xero to LHDN: Connecting your accounting software directly to LHDN's system.

  4. Team Walkthrough: Showing your billing staff how to issue invoices, handle mistakes, and request approvals.
What customer information do I need to collect before we start?
You don't need to gather everything overnight. Before issuing invoices, you simply need 5 core fields from your clients:

  • Official Registered Business Name
  • Business Registration No. (SSM / MyKad)
  • Tax Identification Number (TIN)
  • Complete Registered Address
  • SST Registration No. (If Applicable)
Implementation Note: Our onboarding team runs a database audit on your existing Xero/Excel client lists to spot missing details before going live, ensuring zero API submission rejections.
Do I have to manually log into LHDN's website every time I issue an invoice?
No. That is the main benefit of using Xero. Once we link Xero to LHDN, you create invoices in Xero just like normal. When you click 'Approve,' Xero automatically sends the data to LHDN, receives the validation code and QR code, and attaches it to your invoice in seconds.
How do we handle expenses from overseas software and subscriptions like Canva, ChatGPT, Zoom, Adobe, Google Workspace, or Shopify?
Overseas software companies outside Malaysia do not issue LHDN e-invoices. To legitimately claim foreign digital subscriptions—such as Canva, OpenAI (ChatGPT), Zoom, Adobe Creative Cloud, Google Workspace, or Shopify—for corporate tax deductions, your business must issue a Self-Billed e-Invoice. During setup, we configure automated supplier rules in Xero using LHDN's foreign entity TIN code (EI00000000010) so foreign receipts convert automatically into valid tax deductions.
What happens if my staff makes a mistake on an invoice after sending it?
If you catch the error within 72 hours, you can cancel the e-invoice with one click inside Xero. If 72 hours have passed, the invoice is locked by LHDN. During onboarding, we train your team on how to issue an e-Credit Note or e-Debit Note to adjust the amount correctly without breaking tax laws.
Will setting up e-invoicing disrupt my daily business sales?
Not at all. We set up and test your Xero system in a safe sandbox environment first. We simulate sales invoices, monthly summary reports, and supplier bills to make sure everything works perfectly before switching your live account on.
How do I handle walk-in cash customers who don't ask for a company e-invoice?
You continue issuing normal receipts at your counter or POS. At the end of the month, we set up your system to bundle all those unrequested consumer receipts into a single Consolidated e-Invoice submitted to LHDN within 7 days.
What happens if LHDN rejects an invoice submission or displays a TIN error code?
LHDN API rejections usually occur due to minor formatting typos in buyer details—such as an invalid TIN format, mismatched SSM registration number, or missing postcode. When this happens, Xero flags the exact field causing the issue. You simply correct the field in the contact record and click re-submit.
Is there an exception for sales above RM10,000?
Yes. Even if you usually group consumer sales into a monthly summary, any single transaction worth RM10,000 or more requires an individual real-time e-invoice issued directly to the customer.
What kind of support do I get if my invoice gets rejected by LHDN?
You talk directly to real human accountants. Instead of dealing with frustrating AI chatbots, automated call loops, or self-help forums, our in-house team provides direct remote support during business hours (Mon–Fri, 9am–6pm) to fix errors and guide your team immediately.
Regulatory Tax Integration

Deploy Mandatory LHDN e-Invoicing Without Disrupting Operations.

Meet Inland Revenue Board MyInvois guidelines seamlessly. We handle system validation, API cloud integration, buyer Tin validation, and consolidated e-invoicing workflows for your business.
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Licensed corporate secretarial, cloud accounting, and cross-border advisory firm. We empower Malaysian enterprises and foreign investors with high-standard statutory compliance, transparent fees, and guaranteed 24-hour response.

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