Outsourced Digital Payroll & HR Management Services
Automate Your Payroll & HR Operations
with Next-Gen Digital Compliance
Offload complex salary processing, GPS mobile clock-in/out attendance, automated e-payslips, statutory filings (KWSP, PERKESO, Lindungi24, LHDN PCB), contract stamping, and annual Form E/EA compliance to an expert team of digital HR specialists.
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Investment / Package Rate
From RM 30 / employee / month (Setup Fee: RM 200 – RM 1,000 depending on headcount, historical data migration, and mobile attendance configuration).
Core Support Model
RM 999 – RM 3,888 / month nett (Scope-based plan tailored to transaction volume. Fully customized enterprise scopes may exceed RM3,888/month based on specific requirements).
Strategic Advantage
Zepheus Digital Compliance vs. In-House Staff
Regulatory & Tax Knowledge
In-House Staff / General Clerks
Outdated Knowledge Risk: In-house generalists often miss statutory amendments, exposing companies to compliance fines.
Zepheus Outsourced Digital HR & Payroll
Comprehensive Pre-Formation Coaching: Structuring pro-tem committees, selecting correct registration levels (State vs. National), and aligning objects with ROS/ROY regulations.
Attendance & Time Tracking
In-House Staff / General Clerks
Manual paper sign-in sheets or error-prone physical punch-card machines.
Zepheus Outsourced Digital HR & Payroll
Digital Mobile App Integration: Employees clock in/out via smartphones with real-time location tags and automated shift tracking.
Monthly Overhead
In-House Staff / General Clerks
Full HR/Admin Salary (RM 3,000+) + EPF/SOCSO + HR software subscription licenses
Zepheus Outsourced Digital HR & Payroll
From RM 30 – RM 50 per employee
Statutory Deadlines (EPF, Lindungi24, PCB)
In-House Staff / General Clerks
High risk of late payment interest/penalties due to administrative delays or leave
Zepheus Outsourced Digital HR & Payroll
100% On-Time Submission Guarantee (Processed and filed systematically before monthly cut-offs)
Annual Tax Compliance (Form E / EA)
In-House Staff / General Clerks
Year-end rush, improper CP8D formatting, or missed filing deadlines
Zepheus Outsourced Digital HR & Payroll
Included End-to-End (Automated EA Form issuance & digital LHDN e-E submissions)
Payroll Confidentiality
In-House Staff / General Clerks
High risk of internal staff gossip and leaked compensation data
Zepheus Outsourced Digital HR & Payroll
100% Executive Confidentiality (Keeps executive salary structures completely hidden from internal staff)
Legal HR Documentation
In-House Staff / General Clerks
Unstamped offer letters creating legal enforceability issues under the Stamp Act
Zepheus Outsourced Digital HR & Payroll
Digital Stamping & Statutory HR Linkage Included (Employment contracts, KWSP, SOCSO, LHDN linkage)
Comprehensive Digital HR & Payroll Scope Included
Monthly Digital Payroll Execution
- GPS Mobile Clock-In/Out Integration: Cloud mobile app setup for employees to record working hours, shifts, and attendance directly from their smartphones.

- Salary & Deductions Engine: Automated processing of basic pay, allowances, claims reimbursements, overtime calculations, unpaid leave, and net payouts.

- Statutory Submissions: Electronic portal calculations and submissions for EPF (KWSP), SOCSO/EIS (PERKESO), Lindungi24, and PCB/MTD (LHDN).

- Digital Payslips & Self-Service Portal: Password-protected digital PDF payslips sent directly to employee emails or accessible via their mobile app profile.
Employer Registration & Statutory Onboarding Services
- Employer Agency Registrations: Portal and hardcopy setup for new statutory employer accounts (KWSP, SOCSO/EIS, Lindungi24, LHDN PCB Linkage)
- Legal Offer Letter Drafting: Drafting tailored employment offer letters compliant with the latest Malaysian Employment Act guidelines

- LHDN Digital Stamping Submission: Submission to LHDN Stamp Office for official stamping under the Stamp Act 1949 to validate offer letters as legally enforceable contracts

- New Hire Tax Onboarding: Preparation and digital submission of Form CP22 to LHDN for new employees subject to PCB.
Annual Employer Tax Compliance
- Annual Form E / e-E Filings: Digital preparation and online submission of the employer's annual statutory return to LHDN.
- EA Form Generation: Issuance and distribution of individual EA Forms for all active employees prior to personal tax season.
Set Up Fees
Transparent Monthly Payroll Tier Pricing
Initial Set Up Fee
RM 200 – RM 900
One-time onboarding covering employee database setup, mobile app clock-in/out configuration, and data migration scaled by total employee count
Employee Headcount Tier
Zepheus Corporate Services (Professional Firm)
1 to 5 Staffs
RM 50.00 / per person / month
6 to 50 Staffs
RM 45.00 / per person / month
51 to 200 Staffs
RM 40.00 / per person / month
201 Staffs & Above
RM 30.00 / per person / month
Pricing Disclaimer: All quoted fees are subject to final scope alignment and discussion based on industry operational requirements, shift structures, and allowances.
How We Partner
Your Role as the Boss vs. What We Handle
What You Need to Do as the Boss (Simple Monthly Inputs)
- Review Attendance Logs: Approve leave, mobile clock-in/out summaries and verify monthly overtime or claims submitted by staff.

- New Hire & Resignation Updates: Share details for new additions or departing staff before month-end.

- Final Disbursement Approval: Review the final digital payroll summary sheet and release net salary payouts.
What Our HR Payroll Engine Executes (Back-Office Heavy Lifting)
- Managing mobile attendance records and calculating pro-rated wages, OT, and claims.

- Processing exact statutory deductions (EPF, SOCSO, EIS, Lindungi24, PCB).

Submitting monthly filings to EPF, PERKESO, Lindungi24, and LHDN portals.
 - Handling agency registrations, offer letter drafting, HR Policy and LHDN stamping submissions.
- Issuing annual EA Forms and completing LHDN Form E filings.
Frequently Asked Questions
Can Zepheus handle complex commission, allowance, or claim structures?
Yes. Our engine easily handles variable components, including performance bonuses, claims reimbursements, medical allowances, shift differentials, and sales commissions.
What happens if an employee loses their phone or fails to clock in via the mobile app?
Employers or authorized managers can manually adjust attendance records or log manual clock-ins on the admin portal before final monthly payroll processing.
How does Zepheus manage unpaid leave and sick leave calculations?
Leave entitlements and unpaid leave deductions are calculated automatically in strict accordance with the Malaysian Employment Act guidelines and your company's specific HR policy terms.
How do you handle director fee payments vs. standard employee salaries?
We configure separate tax and statutory rules inside the system so director fees are processed with appropriate PCB/MTD taxation while keeping EPF/SOCSO contributions aligned with corporate choices.
Is there a minimum contract commitment for the monthly payroll service?
We offer flexible ongoing service terms. While system setup and database migrations require an initial commitment, services can be adjusted seamlessly as your company headcount scales up or down.
How are digital payslips delivered to employees to protect privacy?
Digital payslips are generated as secure, password-protected PDF files sent directly to each employee's personal email address or accessible via their private mobile app profile.
Can a Director of a Sdn Bhd or a Sole Proprietorship owner draw a salary, and do they need to declare it?
Sdn Bhd Directors can draw an employment salary, which is treated as a tax-deductible company expense. It is processed under monthly payroll with PCB/EPF/SOCSO deductions, issued an EA Form, and declared under Form BE/B. A Sole Proprietor / Enterprise Owner, however, cannot draw a legal salary from their own business—business profits are treated directly as personal income and declared under Form B.
How do Directors declare their salary, fees, and dividends to LHDN?
Salaries and director fees are processed through company payroll, reflected in the EA Form, and declared under employment income in Form BE/B. Dividends received from a Sdn Bhd (under the single-tier system) are exempt from tax but must be disclosed under the exempt income section of the personal tax filing.
How is Overtime (OT) calculated for staff working on public holidays or off days?
Overtime is calculated based on the statutory rates outlined in the Malaysian Employment Act—1.5x hourly rate for normal working day OT, 2.0x for rest day work, and 3.0x for working on gazetted public holidays. Our team simply takes your attendance log data and runs automated calculations to eliminate manual math mistakes.
Employer Compliance
Run Monthly Payroll and Statutory Filings Without Errors.
Automate staff salary disbursements, payslips, and statutory contributions (EPF, SOCSO, EIS, PCB) while keeping your employment records fully compliant.
Call to Streamline Payroll
Licensed corporate secretarial, cloud accounting, and cross-border advisory firm. We empower Malaysian enterprises and foreign investors with high-standard statutory compliance, transparent fees, and guaranteed 24-hour response.
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